EEloERP Help
Help › Outpatients (OPD) › Records

Encounter Register

Updated 4 Nov 2026 · 1 min read

The OPD day-book of consultations, with patient, department, doctor, chief complaint, signed or open status and who entered it.

The Encounter Register is the OPD day-book: one row per consultation. Use it to count the day's consultations and to find notes that are still unsigned.

The OPD Encounter Register with encounter, patient and signed totals
The OPD Encounter Register with encounter, patient and signed totals

Before you begin

Where to find it

Open Outpatients (OPD) → Records → Encounter Register. It opens as OPD Encounter Register and runs for the current month.

Run the register

  1. Set From and To.
  2. Optionally pick a Department, a Doctor, a Status (Open or Signed) or a user in Entered By.
  3. Click Run.
  4. Click A4 to print, or CSV to download every row.

What the report shows

The tiles count Encounters, distinct Patients and Signed consultations.

Column What it shows
Enc # The consultation number.
Date The consultation date.
MRN, Patient Who was seen.
Department, Doctor Where and by whom.
Complaint The chief complaint typed by the doctor.
Status Open (draft) or Signed.
Entered By, Entered At The user who saved it and when.

The newest consultations are at the top.

Common questions

How do I find consultations nobody signed? Set Status to Open. The Unsigned Encounter Aging report in OPD Reports also groups them by age.

Where are the diagnoses? This register shows the complaint only. For diagnoses, run the Diagnosis / Morbidity Register in OPD Reports.

One patient has two rows on a day. They saw two doctors or two departments, so there are two consultations.