Camps & Outreach

Plan free screening camps with a place, team, budget and sponsor, record everyone seen, and see how many referred people actually came to the hospital.

Camps & Outreach follows the hospital's screening camps: where the team went, who they saw, who they referred, and how many of those came back for treatment. Arrival is worked out from hospital activity, so nobody ticks it by hand.

Before you begin

• The page is part of the Charity module. Ask your service provider to switch it on.
• Viewing needs the camps view right; adding and recording need the camps manage right.
• To show which fund or sponsor paid, set them up on Donations & Funds.

Where to find it

Open Hospital → Finance → Camps & Outreach.

Read the list

The top shows the number of camps, people screened, referred to the hospital, actually arrived and what was spent on camps. Search by camp name, number, village or district, and filter by status: Planned, Running, Completed or Cancelled. Print prints the list.

Plan a camp

1. Click New Camp.
2. Type the Camp name, for example Free eye camp, Chak 44, and choose the Kind: Village, School, Corporate, Mobile unit or Other.
3. Set the Status, Starts and Ends.
4. Type the Venue, Village / city and District, and the Host / partner.
5. Choose the Team lead, and type People we hope to see and the Budget.
6. Choose what it is Paid from and Sponsored by.
7. Tick the Specialties at the camp and list the Volunteers, one a line.
8. Add the Surgery-day pick-up and a Note, then click Save camp.

Record the people seen

1. Click Open on the camp.
2. Click + Screening.
3. Type the Name, Father / husband, Gender, Age, Phone and ID card number. The ID card is what finds them when they come to the hospital.
4. For an eye camp, type the vision and refraction and choose the Finding.
5. Tick Glasses advised or Glasses given here.
6. Tick Referred to the hospital and choose what for: Surgery, OPD or Optical shop.
7. Click Save & next for the next person.

Screenings captured without signal are kept on the device and sent with Sync now when the browser is back online.

See Run a screening camp and track arrivals.

Link screenings to patients

A screening is not a patient record. When a referred person registers at the hospital, link them:

• Under These people look like patients on our register, check the match and click Link to. A same ID card is a strong match; a same phone is only a household.
• Or click Register as patient on the screening, check the details and click Register & link.

Read a camp's results

The camp detail shows screened, referred, arrived, operated and cost per arrival. A referral counts as arrived when the linked patient has a visit, bill, admission or operation on or after the camp. Came shows yes or not yet.

Print with Print Report, Print Register, Transport list and Outcomes.

Common questions

Arrived stays at zero. Referred people are not linked to patient records yet. Link them, or register them from the screening.

Can two screenings link to one patient? Not from the same camp. That would overstate what the camp achieved.

Where are medicines given at the camp recorded? Click Medicine on a screening and add the medicine, quantity and how to use it.