Pay for work on a day off

Choose whether someone who comes in on their own day off or a holiday is paid nothing extra, an extra day, or the hours they worked, and read those hours on the attendance month sheet.

When an employee comes in on their own weekly day off, or on a company holiday, you decide whether payroll pays them anything extra. You can pay nothing, one extra day's wage per day, or the hours they actually worked.

Before you begin

• Each employee's day off comes from their shift: the Weekly off days of the shift they are rostered on. See Shifts and Shift Roster. Company holidays come from Holidays.
• Attendance must be recorded for the day off they worked, with times or hours. See Attendance.
• You need the right to change payroll settings.

Where to find it

Open HR & Payroll → Payroll → Statutory & Tax Slabs. The choice is in the Hours & overtime rules card, under Work on a day off.

Choose how a day off worked is paid

1. In Hours & overtime rules, tick Use hours-based attendance rules. The overtime and day-off choices appear below it.
2. Under Work on a day off, pick one:
   • Nothing extra (the default): the monthly salary already pays the day off.
   • Pay an extra day's wage for each day off worked: one day's pay per day, half for a half day.
   • Pay the hours worked on a day off: each hour at a day's wage ÷ the contracted hours per day. Suits short visits.
3. For either paid choice, set the Day-off rate multiplier. 1 is one normal day; 2 is double.
4. Click Save settings at the bottom of the page.

The next time you click Apply Tax/EOBI/OT on a draft payroll run, the payslip gets a Work on day off line. Its note shows the days or hours and the rate.

For example, with a salary of Rs 30,000, 26 working days and an 8-hour day, one hour is Rs 144.23. Five hours on a Sunday pay Rs 721.15, or Rs 1,442.31 with a multiplier of 2.

Read day-off hours on the month sheet

1. Open HR & Payroll → Time & Leave → Attendance and click Month sheet.
2. Pick the month.

• Each employee's own day off is shaded in their row, so two people on different shifts show different shaded days.
• A day off they came in on is tinted teal, and its hours are in bold.
• In the header, the company's days off are shaded grey and holidays yellow.
• Spent is the hours on working days. Day-off hrs is the hours worked on days off. Total is both together.
• Less (short hours) only counts working days, so coming in on a day off never hides a short week.

The legend under the sheet explains each colour: Day off, Worked on a day off, Holiday, Leave, Absent.

What happens in the books

The Work on day off line is an earning on the payslip, like overtime. It is part of gross salary when the run is posted to accounts, so it goes to Salary Expense. With a paid choice on, the clock-out overtime rule does not also pay those hours as overtime.

Common questions

Nobody got the extra pay. Check that a paid choice is saved and that Apply Tax/EOBI/OT was pressed on the draft run afterwards. The attendance for that day must show present, late or half day.

Why does the month sheet shade Friday for one person and Sunday for another? Each person's day off follows their own shift.

Is a holiday worked paid the same way? Yes. A company holiday on the Holidays list counts as a day off for every employee.

Can I give a day off later instead of money? Yes. Leave the choice on Nothing extra and credit a day on Comp-Off.

I untick hours-based rules. Does day-off pay stop? No. The day-off choice you saved stays in force even when the card hides it. Set it back to Nothing extra first, save, then untick.