Regularization

Raise and approve corrections to a day's attendance, such as a missed punch or a late arrival that was excused.

Regularization fixes a day's attendance through a request and an approval. An employee forgot to punch out, or traffic made them late but they worked the full day: raise a request, and approving it rewrites that day.

Before you begin

• The employee has an attendance record, or the day is to be added. See Attendance.
• Approving needs the HR permission to approve regularization. See Users & Roles.

Where to find it

Open HR & Payroll → Time & Leave → Regularization.

Raise a request

1. Click + New Request.
2. Pick the Employee and the Date.
3. Choose the Requested Status: Present, Late, Half-day, Absent or On leave. Leave it unchanged to correct the times only.
4. Type the Requested In and Requested Out times.
5. Type the Reason, for example "Forgot to punch out".
6. Click Submit.

Employees with a self-service login can raise their own requests.

Approve or reject

1. Pick Pending in the status filter.
2. Read the request and its reason.
3. Click Approve and confirm. The attendance row is updated at once.
4. Or click Reject and type an optional reason.

Common questions

Can HR just edit the attendance instead? Yes, on Attendance. Regularization keeps a record of who asked, why and who approved.

Does an approved request change pay? Yes, if payroll for that month is not yet finalized. Press Apply Tax/EOBI/OT on a draft run to recalculate. See Payroll Runs.

Can a rejected request be approved later? No. Raise a new request.