Accounts Mapping

Choose which ledger each kind of hospital money posts to, such as OPD revenue, lab revenue, patient deposits, doctor payable and the panel receivable.

Accounts Mapping decides where hospital money lands in your accounts. Each row is one kind of posting, such as OPD revenue or patient deposits. Leave it on its default ledger, or point it at a ledger in your own chart.

Before you begin

• The ledgers you want to use exist in the Chart of Accounts.
• Talk to your accountant before you change a mapping. New bills post to the new ledger; old bills stay where they were posted.

Where to find it

Open Hospital → Finance → Accounts Mapping.

Change where something posts

1. Find the row under its group: Revenue, Expenses, Money held for others or Receivables and cash.
2. Check the Default ledger. A red note says when its code is not on your chart.
3. In Post to, choose your own ledger, or Default to go back.
4. Repeat for other rows. The top shows how many are unsaved.
5. Click Save mapping, or Discard to drop your changes.

The rows and their defaults

Overrides on the record

Set on the record — these win lists departments and wards that have their own revenue ledger. A department's own ledger is set on Departments, and it beats the row above. A row may also show a branch override under its name.

Common questions

A row says the code is not on my chart. Choose an existing ledger in Post to, or add the ledger to your chart.

Will changing a row move old entries? No. Only bills posted after you save use the new ledger.

Why are deposits a liability? An advance belongs to the patient until the final bill uses it, so it is money held for others.